Program Conditions and Guidelines

Eligibility criteria and application process

For University of Western Australia students: All applicants must be currently enrolled in one of the following undergraduate degrees: Bachelor of Arts, Commerce, Philosophy or Science. 

For University of Sydney students: All applicants must be currently enrolled in an undergraduate degree (including combined degrees) in the Faculty of Arts and Social Sciences or the Business School.

All applicants must have completed (or will complete by the end of Semester 1, 2016) at least 48 credit points of their degree.

All applications will only be received via the online facility on the Perth USAsia Centre website and no hard copy applications will be received.

The United States Studies Centre will act as UCLA’s designated registration centre. Application forms and correspondence will not be received by the University of California Los Angeles (UCLA).

Important dates

Students are required to attend the full summer sessions at UCLA from 20 June to 29 July 2016. Due to the intensive nature of study, students are required to attend all timetabled classes while at UCLA.

Before students submit their application, they must ensure that they can commit to the important dates.

For University of Western Australia students, the the start of the program overlaps with the last week of the Semester 1, 2016 exam period. If students have an exam during the week of 20 June 2016, you are required to inform Janeen Robertson at the PerthUS Asia Centre (janeen.robertson@perthusasia.edu.au) for further information pertaining to your exam. No exams will be proctored by the Perth USAsia Centre.

No exams (UWA or Sydney) will be proctored by the United States Studies Centre in Los Angeles and students are not allowed to miss the first week of classes at UCLA.

Enrolment

The United States Studies Centre will act as UCLA’s designated registration centre. Students should not attempt to enrol with UCLA directly.

All students will be notified once they have been successfully enrolled and will be issued with a nine-digit identification number called the ‘UID’.

Once students have received their UID, it is their responsibility to setup their own MyUCLA account. This account allows students to manage all their courses, to check on financial issues (including managing their Bruincard) and order transcripts.

Visa

Students will be required to apply for an F-1 visa for exchange/study abroad students issued by the U.S. Department of State.

Students will be required to submit the relevant documentation for the I-20 form on the UCLA website and will be guided through the process by the US Studies Centre at an information session.

The Perth USAsia Centre will issue all students with the I-20 forms once they have been received by UCLA for the visa interviews.

All students are responsible for obtaining their own F-1 visa prior to departure and for the associated application and lodgement costs. Details on costs for an F-1 visa are available through the Embassy of the United States.

Units of study

All successful students must enrol in a minimum of two courses (total of 8 units) offered by UCLA.

The package price includes the costs of two UCLA courses worth 4 units each.

Enrolment in most courses is unlimited prior to the first day of the session. Courses with enrolment limits close when enrolment reaches the limit but students may place themselves on a wait list when it is available. Often additional sections will be added as the wait list is filled to capacity.

Upon successful completion, students will receive a total of 12 credit points towards their degrees at The University of Western Australia or the University of Sydney, subject to the following:

The University of Western Australia

  • In most instances, units will be counted towards category A or B broadening units or elective units where applicable. Students will be required to seek approval for each UCLA unit they wish to enrol in. Credit towards any major or specialisation is subject to approval by the relevant department and the faculty.

University of Sydney

  • Faculty of Arts and Social Sciences students must seek relevant departmental approval and advice for each UCLA unit they wish to enrol in and receive credit towards their degree. This approval must be submitted to the faculty office prior to departure.
  • University of Sydney Business School students will receive credit from UCLA subjects as ‘unspecified electives’, which will not count towards any majors or specialisations (unless otherwise approved by the relevant department and the faculty).

All students are responsible for checking and managing their own degree progression requirements.

Students who add a course after 1 July 2016 will be charged a late fee by UCLA.

Students who drop a course after 24 June 2016 will be required to pay the full tuition fee for this course (no fee is incurred if the course is dropped prior to these dates).

Accommodation

Students apply and pay directly to the UCLA Housing Department for their accommodation and meal plan through the website.

Whilst UCLA Housing will do its best to assign housing based on preferences, all accommodation types are subject to availability. Once housing has been assigned, you have 7 days to pay online.

Roommates can only be requested at the time of purchasing the housing contract and cannot be requested later.

Accommodation is provided from Sunday, 19 June 2016 to Friday, 29 July 2016 (i.e. you are expected to checkout by 5pm on the 29th). Early arrival space prior to the scheduled first day of the Summer Sessions housing contract is limited and there is no guarantee that space will be available. Students who must arrive early should contact the Front Desk of their accommodation to discuss the possibility of an early arrival arrangement. Additional costs will apply.

All students, including American citizens, must stay in the accommodation provided by UCLA. This is a requirement of the course. Students are not permitted to stay with family or friends or to otherwise arrange their own accommodation under any circumstances.

Health insurance

The package price includes the cost for UCLA’s compulsory health insurance policy. Health insurance is a federal requirement for all international students – no exceptions. To protect students from the high cost of health care in the United States, UCLA automatically enrolls all registered international students in a two-part health insurance plan.

A co-pay for medical services rendered (customary in the US) is due at the point of service. It is vitally important that the student informs him/herself of all charges BEFORE they obtain treatment. More information will be provided as the arrival date approaches and at orientation.
Except in the case of a serious emergency, students must always visit the Arthur Ashe Student Health Center on campus first. If it is necessary to go to the hospital, an Ashe Center representative will refer them for further treatment.

BruinCare

Coverage includes visits to the Arthur Ashe Student Health and Wellness Center on campus covers basic services. Students must show their BruinCards or provide their 9-digit UID with a valid form of ID to receive services. Information can be found at: http://r.summer.ucla.edu/pdf/bruincare.pdf 

BruinCare is mandatory for all visiting international students and cannot be declined.

Blue Cross PPO

The Blue Cross PPO (provided by Ascension Benefits & Insurance Solutions) covers students for scheduled doctor’s visits and emergency care anywhere in the United States. The coverage period generally spans mid-June through mid- September so that students have continuous coverage if they are travelling in the U.S before or after the period of study at UCLA. You can find more information about this coverage on the Anthem Blue website.  

Please be aware that many U.S. medical institutions do not accept health insurance policies from other countries. In addition, the cost of health care in the U.S. can be extremely high.

Bruincard

The package price includes the costs of UCLA’s student card called the ‘Bruincard.’ Upon arrival, students may go to the Bruincard Office, have their photo taken, and a card made for them on the spot. The Bruincard makes life at UCLA very easy for students. This multi-purpose card serves as your official UCLA identification card, registration card, library card, recreation centre card, access card, food card, time keeping card, Big Blue Bus card and much more.

Bruin online may also be used to set up UCLA email accounts at www.bol.ucla.edu.

BruinCard Center

Address
123 Kerckhoff Hall
Los Angeles, CA 90095
UCLA Mail Code 166906

Office Hours
Monday – Friday 9am to 4pm
Saturday Closed
Sunday Closed

E: BruinCard@finance.ucla.edu
T: (310) 825-2336
F: (310) 825-7582

Fees

A deposit of AUD400 (which is part-payment of the program fees) is due at the time of application. For successful applicants, a further AUD600 is due when accepting the offer to participate in the program. This is also part-payment of the total program fees.

Two fees are payable for the program:

  1. The fixed fee package which covers tuition, health and travel insurance, administrative fees, Bruin card, pre-departure seminars and cultural activities in LA. This fee is payable to the United States Studies Centre by 16 May 2016.
  2. Accommodation and meals package (which varies depending on your choice). This fee is payable to UCLA Housing via your BruinBill account. Once UCLA Housing has assigned your housing, you are required to submit payment by the due date listed on the BruinBill.

Students are responsible for additional costs including visa processing and lodgement, travel and transfers, additional food and entertainment costs and any other associated costs.

If students incur tuition expenses after arriving at UCLA, they are responsible for paying them directly to UCLA. Expenses relating to health, printing and other miscellany must be paid for directly via the student’s MyUCLA account.

If students do not pay for additional expenses incurred while attending Summer Sessions, they must pay these fees to the United States Studies Centre upon return.

The United States Studies Centre reserves the right to pass on any UCLA fees to students that were not made known previously to the Centre by UCLA.

Refund policy

In the event that the UCLA Study Abroad Program is cancelled, students will receive 100% refund of program fees.

Upon application, all students must pay a fee of AUD400 (which is part-payment of the program fees). This will only be refunded if your application is unsuccessful or you choose not to accept your offer.

Upon receiving an offer for the program, students will have to complete the AUD1000 deposit by paying the AUD600 difference to accept their offer. The total AUD1000 will only be refunded if your visa application is unsuccessful or in the event that the UCLA Study Abroad Program is cancelled.

Students who withdraw from the UCLA Study Abroad Program prior to close of business on 23 May 2016, will receive a full refund of any program fees paid, less the AUD1000 deposit.
Students who withdraw from the UCLA Study Abroad Program after close of business on 24 May 2016 will not receive a refund of any fees paid.
Applications to withdraw from the UCLA Study Abroad Program must be received in writing and lodged with the Perth USAsia Centre by the relevant date. The Perth USAsia Centre requests that students withdraw no later than 31 May 2016.

Travel arrangements

Participants are responsible for their own travel arrangements to and from LA. Participants should arrive on Sunday, 19 June 2016 to commence the program on Monday, 20 June 2016, unless they are required to sit exams during that week.

Students are strongly advised not to make travel bookings until they have received official notification from the Perth USAsia Centre that they have been accepted into the program, and they have received their exam timetable.

Students are also strongly advised not to make any international travel plans prior to the program start date until their US visas have been approved. If for any reason you have not received your visa before your early travel dates, you will be responsible for any fees for changing your flights. Remember that the US Consulate takes your passports to process your visa.

The Perth USAsia Centre can ensure that students receive their visa in time for commencement of the program (as long as students commit to the completion of form dates during the visa process stipulated by the Centre) but cannot guarantee accommodating each individual’s personal travel schedules.

Australian citizens are advised to register their travel and contact details with the Department of Foreign Affairs and Trade (DFAT) prior to leaving Australia.

Travel advice for the USA is also available on the DFAT website.

Media

Students consent that photographs or film recordings taken in connection with the UCLA Study Abroad Program may be used for marketing purposes by the Perth USAsia Centre, the United States Studies Centre, the University of Western Australia, the University of Sydney, or the University of California Los Angeles.

Students who have concerns about this should contact Janeen Robertson at the Perth USAsia Centre via janeen.robertson@perthusasia.edu.au.

Confidentiality

Student information as required for administering all aspects of the program will be transferred from the relevant faculties at the University of Western Australia or the University of Sydney to the United States Studies Centre.

The US Studies Centre will act as the ‘registration centre’ and enrol students directly with UCLA Summer Sessions. No assessment information or grades will be released from UCLA to the US Studies Centre.

Each student registered will receive a login and password to access their own MyUCLA account. The login and password is private and personal to each student and should not be shared.

Transcripts

Students must order transcripts themselves through MyUCLA. UCLA Summer Sessions is unable to request transcripts on behalf of the universities or registration centre’s for groups of students or individuals. The program fees include the service to order transcripts; additional fees apply for transcripts requiring special delivery services.

Please note: if you order a transcript before your grade is ready you must click on the button ‘Hold for Grades’ otherwise the transcript will be sent without grades and you will have to pay for a new one should you require the grades.

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